Payments, Cancellation, Terms & Conditions

Payments, Cancellation, Terms & Conditions

Applications for Support and/or Exhibition must be made in writing with the online booking form.

CONTRACTS & CONFIRMATION

SUPPORTERS

Once a Booking Form is received, a contract will be sent to you for signature with an accompanying invoice. This contract should be signed and returned with a 60% deposit payment. Upon receipt of the Booking Form the organizer will reserve the items listed in it. Completion of the Booking Form by the Supporter shall be considered as a commitment to purchase the items.  

EXHIBITORS

Once a signed Booking Form is received, a confirmation of exhibition will be e-mailed to you with an accompanying invoice.  

SUPPORT TERMS & CONDITIONS

Terms and Conditions of Supporter are included in this Online Prospectus and will be included in the Supporter agreement. 

INSERT AND DISPLAY MATERIALS

Please note that all materials entering the venue incur a handling charge. This includes materials for inserts and display.  
​In order to receive a price quote for handling and to ensure arrival of your materials, please be sure to complete the "Pre-Advise" form included in the shipping instructions when you receive either the Exhibition or Symposia Technical Manuals.  

PAYMENT TERMS & METHODS

60% upon receipt of the Sponsorship agreement and first invoice
40% by 25 September, 2018

All payments must be received before the start date of the Conference. Should the Exhibitor fail to complete payments prior to the commencement of the Conference, the Organizer will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below. 

Option 1: Payment by check (€). 
Option 2: Payment by Bank Transfer (€). 

Details for the above payment options will be provided upon booking.
All bank charges are the responsibility of the payer.

​CANCELLATION / MODIFICATION POLICY

Cancellation or modification of support items must be made in writing to the Support & Exhibition Sales Department: 
Judit Gondor at: jgondor@kenes.com
The organizers shall retain:
  • 10% of the agreed package amount if the cancellation / modification is made on or before July 25, 2018, inclusive
  • 50% of the agreed package amount if the cancellation / modification is made between July 26, 2018 and November 25, 2018 inclusive
  • 100% of the agreed package amount if the cancellation / modification is made from November 25, 2018 onwards 

VAT INFORMATION

VAT (Subject to Change)
All Supporter prices are exclusive of VAT, and are subject to VAT at the local rate which will be added to the invoice.
Where applicable VAT fees can be claimed through:
Mr. Richard Asquith
TH/IF VAT Services Managing Director
+44 (0) 870 067 8881 Work
+44 (0) 79 777 23645 mobile
richard.asquith@tmf-group.com
Dolphin House’ 2-5 Manchester Street
Brighton BN2 1TF, United Kingdom​
 

All prices are exclusive of VAT, and are subject to VAT which will be added to the invoice. The charge of the VAT will depend on the location of the supporting companies as follows:

Company LocationApplicable VAT Charge - SponsorshipApplicable VAT Charge - Exhibition
Portugal
Portuguese VAT applies

Current VAT Rate (subject to change): 23%

Portuguese VAT applies

Current VAT Rate (subject to change): 23%

European Union

Reverse charges applies

(Client VAT will apply)

​Portuguese VAT applies

Current VAT Rate (subject to change): 23%

Outside EU

Reverse charges applies

(Client VAT will apply)

​Portuguese VAT applies

Current VAT Rate (subject to change): 23%